Patient’s Guide to HIPAA Part II: The Seven Basic Patient Rights

Patient’s Guide to HIPAA – Basic Rights: How Much Will It Cost For a Copy of My Medical Record?

Roadmap: Patient’s Guide to HIPAA: Part 2: Basic Patient Rights: Right to Inspect and Copy Your Record (FAQ 21 of 65)

A covered entity can charge a reasonable, cost-based fee for providing a copy. The fee may include only the cost of labor for copying, the cost of supplies for creating the paper copy or electronic media, and the cost of postage. Any other copying charges – including but not limited to administrative fees, overhead, retrieval costs for locating data – are improper. Charges for inspecting a record are improper, even if the covered entity says that it had to make a copy for you to inspect. Charges for a summary or for an explanation are permissible if you ask for a summary or explanation.

Patient’s Guide to HIPAA – Basic Rights: How Do I Make a Request for Access?

Roadmap: Patient’s Guide to HIPAA: Part 2: Basic Patient Rights: Right to Inspect and Copy Your Record (FAQ 22 of 65)

Start by reviewing the covered entity’s copy of the notice of privacy practices. Remember that every covered entity must provide a copy of its notice to anyone who asks for one. In addition, a copy should be available on the website of each covered entity (if the covered entity has a website).

Patient’s Guide to HIPAA – Basic Rights: What Records Should I Ask For? The Strategy of Asking for Records.

Roadmap: Patient’s Guide to HIPAA: Part 2: Basic Patient Rights: Right to Inspect and Copy Your Record (FAQ 23 of 65)

A covered entity must allow you to inspect or obtain a copy of your record. Some records can be withheld. (See the next FAQ.) Just figuring out who to ask and what to ask for can be complex. Don’t assume that you need a copy of all records from all health care providers and insurers. Obtaining your health records can be surprisingly complicated, may present some hard choices, may be expensive, will require some planning, and can take time. Managing many records from many different providers may be a challenge too. This FAQ tells you about the strategy for requesting health records.